Privacy Policy

  1. Introduction

The RACE Code (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website or interact with us, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using this website, you consent to the terms of this Privacy Policy.

  1. Who We Are

The RACE Code is administered by The Governance Forum Ltd (TGF), a UK-based organisation promoting governance excellence and race equality through adoption of the RACE Equality Code.

If you have questions about this policy or wish to exercise your rights, you can contact us at:

admin@tgf.global

  1. Information We Collect

We may collect and process the following personal data:

  • Identity and contact information: name, email address, organisation, job title (where provided).
  • Communication data: details provided through enquiries, registrations, or newsletter sign-ups.
  • Technical data: IP address, browser type, and visit duration (collected automatically for security and analytics).

We do not collect sensitive personal information (e.g. race, religion, health) through this website.

  1. How We Use Your Information

We use your information for the following purposes:

  • To provide information about the RACE Code and related initiatives.
  • To manage newsletter subscriptions and updates.
  • To respond to your enquiries or requests.
  • To maintain and improve our website’s functionality and security.
  • To comply with legal and regulatory requirements.
  1. Lawful Basis for Processing

We rely on the following lawful bases for processing your personal data:

  • Consent: where you sign up to newsletters or updates.
  • Legitimate interests: to respond to enquiries and manage our relationship with stakeholders.
  • Legal obligations: where processing is necessary for compliance with UK law.
  1. Data Sharing

We may share limited personal data with:

  • The Governance Forum Ltd (TGF) – for administrative and communication purposes related to the RACE Code.
  • Email service providers (e.g. Mailchimp or equivalent) – for securely managing newsletters.
  • We do not sell or rent your data to any third parties.
  1. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Newsletter subscribers may unsubscribe at any time using the link in our emails.

  1. Data Security

We implement appropriate technical and organisational measures to protect your information from unauthorised access, loss, or misuse. However, while we strive to protect your data, no online system can guarantee absolute security.

  1. Your Data Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you.
  • Request correction or deletion of your data.
  • Withdraw consent for marketing communications.
  • Request restriction or objection to processing.
  • Lodge a complaint with the Information Commissioner’s Office (ICO) (www.ico.org.uk) if you believe your rights are not being respected.

Requests can be made via email: admin@tgf.global

  1. Links to Other Websites

Our website may contain links to partner or external sites (including TGF). We are not responsible for the privacy practices or content of these external sites.

  1. Updates to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page with a revised effective date.

  1. Contact

For any questions, please contact:

admin@tgf.global

The RACE Code – administered by The Governance Forum Ltd (TGF), United Kingdom.

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